Andover MA – Assistant Collector/Treasurer
Posted on: August 15, 2018 – 3:09pm
Under the general direction of the Collector / Treasurer, in strict accordance with provisions of the Massachusetts General Laws and the rules and regulations of the Department of Revenue, perform professional administrative and supervisory work in the daily administration and management of the Town Treasurer’s Office within the guidelines established by statute and professional standards. Responsibilities include: billing and collections of taxes and other revenues, the custody and disbursement of funds, investment and borrowing of monies, reconciliation of monthly bank statements, and preparation of fiscal reports. Questions of policy or legal interpretation are reviewed with the Treasurer.
- Acts as Town Treasurer/Collector in his or her absence, assuming all duties, powers, and liabilities of the office.
- Prepares and maintains the annual departmental budget
- Resolves customer disputes pertaining to the collection of taxes, liens, and fines; assists in resolving more complex or difficult customer service issues and problems
- Responsible for short-term cash management of town funds. Ensure availability of funds to meet disbursements while maximizing short-term interest on deposited funds. Transfer monies from the Collector’s books to the Treasurer’s books as needed. Reconcile monies transferred from the Collector to the Treasurer.
- Monitor payroll and vendor warrants for the town and school and transfer funds to ensure monies are available for payment; distribute paychecks weekly or bi-weekly as required.
- Record all funds received from the Commonwealth of Massachusetts or other outside agencies.
- Record all monies collected from other Town Departments on a daily basis.
- Coordinates all activities associated with the borrowing of funds; including presenting, preparing brochures, providing historical and current financial data, attending meetings, and payment of bills.
- Schedules all preparatory work in connection with the annual audit and of the town’s books and records in order to ensure prompt and efficient collection of data for the auditors.
- Assist with the distribution and/or collection of town bills for quarterly property taxes, excise taxes, licensing and collection fees, parking fees, and other town services.
- Oversee tax title and tax deferral process.
- Post tax title payments, retirement checks and Town Trust dividend checks.
- Attend occasional night meetings
- Perform related duties as required.
Skills, Knowledge and Abilities
- Ability to analyze complex issues and to develop relevant and realistic plans, programs and recommendations.
- Skill and accuracy in working with numbers and detail.
- Excellent organizational skills and the ability to work independently and exercise independent judgment.
- Skills in utilizing Microsoft Office software, especially Excel and Word.
- Ability to analyze and communicate effectively both verbally and in writing; to establish positive public relations for the Town, department and/or division; and to interact effectively with a wide variety of people.
- Extensive knowledge of accounting, municipal billing and collection systems, procedures and related report generation.
- Knowledge of municipal laws and regulations related to accounting, billing and collection activities.
Education and Experience
Bachelor’s Degree in finance or accounting, or related field; knowledge of bookkeeping, accounting and collection procedures; three to five years of progressively responsible accounting or municipal finance experience; or any equivalent combination of education and experience. Master’s Degree in Finance, Accounting, Business or related field preferred. Banking or collections experience a plus.
Provide daily direction and guidance to five ( 5) or more full time staff.
- Normal office environment, not subject to extremes in temperature, noise, odors, etc.
- Intermittent standing to assist customers in the office.
- Intermittent interruptions to assist customers in the office or on the phone.
- May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.
- Regular lifting and carrying of files, documents, records and department mail bins.
- May make frequent visits to local banks within walking distance
a.FLSA Status: EXEMPT
Grade: Grade IE-24
Standard Work Week : 36.25 hours
Job Code : 6412
Risk Code : 8810
Town of Andover Classification Review
Revised December 1, 1998; June 14, 2004; May 12, 2005
June 28, 2018
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